External users can now apply to become volunteers, selecting from the available roles and slots, for admin approval to gain access to restricted badges when registering.

Quick Guide

A new Form Type “Volunteer Application” has been introduced along with a new input type called “Volunteer Slots”.

The base inputs for this form type includes First name, Last name, Email, and the new Volunteer Slots input

This input allows applicants to pre-select the roles and slots they would like to volunteer for before their application is approved and a link to obtaining a volunteer badge is provided

Additional settings for this input include Min. Hours, Max. Hours, and Roles (to limit the available choices).

Pages

A new “Volunteer Badge” conversion has been added to Application Pages that will allow the use of the Volunteer Form.

When a prospective volunteer views the application page they will see a “Browse roles” button that will allow them to select volunteer slots and a counter that will show the number of hours selected

Clicking the Browse roles button will display a list of the available roles chosen in the form for the applicant to review and select. A counter at the bottom will show the number of hours selected, and any restrictions added to the form.

As slots are added and removed the selected hours counter will be updated.

Once the requirements have been met and the selections confirmed by the applicant, the application page will be updated with a summary of all shifts and the counter will be green allowing the submission of the application.

Applications

Admins can access applications via the new Volunteer > Applications page (previously Sign-ups), which displays a summary of the application.

Each application can be reviewed, notes added to the application, and the requested volunteer slots assessed.

If an application is approved all pending slots will be set to pre-approved and once the applicant completes their badge registration will be set to confirmed.

Volunteer slots can also be individually reviewed, approved, switched, or rejected directly on the application or in the appropriate Assignments menu